Women Enabled International, Executive Administrative Assistant Position

posted May 3, 2018; edited May 5, 2018

Women Enabled International (WEI) is searching for a brilliant Executive Administrative Assistant who will join our Washington, DC office to meticulously support WEI’s Executive Director and the legal, development, and operations teams in the fulfillment of our mission.  The Executive Administrative Assistant will be steeped in WEI’s operational and programmatic priorities to provide substantial administrative, logistical, and occasional research, writing and editing support, all while remaining nimble and responsive to our dynamic environment. 

Exceptionally organized, proactive, creative, and, most of all, persistent, the Executive Administrative Assistant will be deft at juggling multiple responsibilities while problem-solving and troubleshooting on many fronts. In addition to being an extraordinary administrative professional, the Executive Administrative Assistant must possess excellent written and verbal communication skills with the tact and discretion to communicate graciously with our global partners and external stakeholders. With responsibilities that range from arranging complex travel itineraries and processing expense reports to driving logistics for high-level global meetings for WEI’s partners, board and leadership, the Executive Administrative Assistant must exemplify excellence in every task, large or small. This is a challenging and exciting position at the heart of WEI’s cross-cutting team, with a unique vantage point into the operations of a rising global women’s rights and disability rights organization.

This position is full-time and based in our Washington, D.C. office to begin as soon as possible.  The Executive Administrative Assistant will support WEI’s mission to advance the rights of women and girls with disabilities internationally in a variety of tasks, working with our team based in Washington, D.C. and New York City.

Major Duties and Responsibilities:

  • Provide administrative support to WEI’s legal, development, and operations teams, including maintaining files, maintaining calendars, scheduling meetings, making travel arrangements, making copies, sending mail, drafting correspondence, and managing and maintaining database records;
  • Coordinate and serve as a main point of contact for international convenings and other special events, including handling invitations and RSVPs, negotiating hotel contracts, travel arrangements and visas, and other logistics;
  • Assist with scheduling and facilitating communications, meetings, and listservs via email, Skype, phone, and online meeting platforms;
  • Coordinate WEI Board meetings and other internal and external meetings, including developing agendas in consultation with WEI programmatic staff, tracking RSVPs, taking meeting minutes, and performing follow up duties as necessary;
  • Proofread and format documents;
  • Support the drafting of WEI annual reports and grant reporting and assist the development team with funder research, etc.;
  • Maintain email alert database and draft  and format e-alerts;
  • Contribute to WEI’s social media presence on Twitter, Facebook, Instagram, and Linked In, using a social media dashboard and recruit and supervise social media interns;
  • Support the implementation of WEI projects and grant activities, including through discreet research assignments and special projects; and
  • Perform other duties as assigned.

Position may require some international travel.


  • B.A., with a preference for applicants who have a degree in a relevant field (e.g., Political Science, Human Rights, International Affairs, Women’s Studies, Disability Rights, Communications, or similar.)
  • Demonstrated administrative experience, preferably in a non-profit setting.
  • Strong organizational, multitasking, and time management skills.
  • Demonstrated excellence in writing, research, and communications.
  • Ability to work with diverse communities and excellent interpersonal skills.
  • Commitment to furthering WEI’s mission of advancing the rights of women and girls with disabilities.
  • Experience organizing in-person conferences, meetings and events, including facilitating international travel arrangements and visas for participants and negotiating hotel contracts.
  • Experience with online communication and meeting platforms such as Skype, GoTo Meeting, Survey Monkey, Mailchimp, social media dashboards, etc.
  • Proficiency in document preparation and editing & MS Office programs (Word, Excel, PowerPoint, Publisher and PDF.)
  • Strong work ethic and attention to detail.
  • Proficiency in Spanish preferred.
  • Must be eligible to work in the United States.


Competitive, commensurate with experience.


The position is located in Washington, DC. Position may require some international travel.

To Apply:

Applications should be sent to personnel@womenenabled.org, and must include a detailed cover letter, resume, brief writing sample and contact information for three references. Applications will be reviewed on a rolling basis and should be received no later than May 25, 2018.  Please include ‘Executive Assistant’ in the email subject line. No telephone inquiries please. Only complete applications will be reviewed and only short-listed candidates will be contacted.

Download position description as a PDF    |   Download position description as a Word file

Women Enabled International (WEI) works at the intersection of women's rights and disability rights to advance the rights of women and girls with disabilities around the world. Through advocacy and education, WEI increases international attention to—and strengthens international human rights standards on—issues such as violence against women, sexual and reproductive health and rights, access to justice, education, legal capacity, and humanitarian emergencies. Working in collaboration with women with disabilities rights organizations and women's rights organizations worldwide, WEI fosters cooperation across movements to improve understanding and develop cross-cutting advocacy strategies to realize the rights of all women and girls.

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